These Guidance Notes are to facilitate the application for registration of the premises to conduct retail sale of controlled medicines as an Authorized Seller of Poisons. Documents and other requirements are as follows:
1. Copy of Business Registration Certificate：
1) For limited companies :
a. Copy of Certificate of Incorporation and
b. Copy of Directors’ List (e.g. “Form AR1” from Companies Registry or for, newly formed limited companies, photocopy of a full set of “Form NC1” or“Form NC1G”).
2) For companies run by sole proprietorship: Copy of “Form 1(a)” from the Business Registration Office.
3) For companies run by partnership: Copy of “Form 1(c)” from the Business Registration Office.
2. A list including names, in English and Chinese, Hong Kong Identity Card numbers, posts and qualifications of the sole proprietor/ partners/ director(s), the pharmacist, and all the western medicine staff? For Person-in-charge (PIC) and deputy PIC, please also provide statement of relevant working experiences.
3. Signed statement of appointment of all western medicine staff members by the owner (i.e. the sole-proprietor or partner) or the director, indicating their positions in the applicant’s company.
4. A signed declaration by each owner (i.e. sole proprietor or partner) or director, the pharmacist and each western medicine staff member.
(i) indicating whether he/she has been an owner, a director or an employee of other trader(s) of western medicines (i.e. importer/exporter, retailer, wholesaler or manufacturer) in the past three years.
(ii) indicating whether he/she is being investigated/being prosecuted, or has any conviction, of drug-related offences in the past three years.
5. Testimonials from previous employer(s) certifying the above relevant working experience as stated by the sole proprietor/ partners/ director(s), the pharmacist, and all the western medicine staff in the declarations.
6. A signed declaration by limited company, where applicable, indicating whether it is being investigated/being prosecuted, or has any conviction, of drug-related offences in the past three years.
7. Copy of the Certificate of Registration and current Practising Certificate of the registered pharmacist.
8. Floor plan of the Dispensary indicating the total area (e.g. dimension), and location(s) for the storage of pharmaceutical products, e.g. in the cockloft (if any), with declaration on if any controlled medicines will be stored other than in the dispensing room. Floor plan of the Dispensing Room indicating the total area (e.g. dimension), and the fixtures and fittings (e.g. water supply facility, fridge, cabinets for controlled medicines)
9. Letter of opening hours of the Authorized Seller of Poisons and the attendance hours of the registered pharmacist.
10. Upon receipt of the completed application, interview will be arranged with the person-in-charge and the pharmacist to assess their knowledge and understanding of the relevant legislations and the “Code of Practice for Authorized Seller of Poisons” for operation of an Authorized Seller of Poisons. In addition, inspection will be conducted to assess whether the premises are suitable for conducting retail sale of controlled medicines. All applications will be submitted to the Pharmacy and Poisons Board for consideration.
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